Information about pupils in schools, alternative provision, pupil referral units and children in early years settings.
Data Protection Act 1998: How we use pupil information
We collect and hold personal information relating to our pupils and may also receive information about them from their previous school, local authority and/or the Department for Education (DfE). We use this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
This information will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
We will not give information about our pupils to anyone without your consent unless the law and our policies allow us to do so. If you want to receive a copy of the information about your son/daughter that we hold, please contact:
- firstname.lastname@example.org and mark FAO Headteacher
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 2018.
Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Protection Officer:
Data Protection Officer
South Stanley Junior School
Tel: 01207 232 059
Alternatively you may find the following website of use:
Processing images off site
On occasion the school permits data to be processed off site by members of staff (e.g. preparing learning journals). Please contact the Headteacher for further information or if you want to opt out of this arrangement.
Policies and Privacy Statements
To access all relevant policies and statements in relation to data protection and the use of data and images, please visit our Policies page by clicking here: Data Protection Policies & Privacy Statements.
You may need a product like Adobe Reader (free download) to view our PDF documents on our website.